Privacy Policy for McCabe, Coleman, Ventosa & Patterson PLLC

Effective Date: September 8, 2025

McCabe, Coleman, Ventosa & Patterson PLLC ("we," "us," or "our") is committed to protecting the privacy and confidentiality of our clients and visitors. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in compliance with applicable laws, including the New York State Privacy Act (NYPA) and other relevant regulations. By engaging our services or visiting our website, you agree to the practices described in this policy.

1. Information We Collect

We may collect the following types of information:

a. Personal Information

• Contact Information: Name, address, phone number, email address, and other contact details provided when you engage our legal services, fill out forms, or contact us.
• Identification Information: Social Security number, driver’s license number, or other government-issued identification, as required for legal representation or billing purposes.
• Financial Information: Payment details, such as credit card or bank account information, for processing legal fees or retainers.
• Case-Related Information: Information provided in connection with legal matters, including sensitive personal details relevant to your case (e.g., employment history, medical records, or family details).

b. Non-Personal Information

• Website Usage Data: Information collected through cookies, web beacons, or analytics tools, such as IP addresses, browser type, device information, and pages visited on our website.
• Aggregated Data: General, non-identifiable data used for statistical purposes, such as website traffic patterns.

2. How We Collect Information

We collect information through:

• Direct Interactions: When you provide information during consultations, retainers, or communications with our attorneys or staff.
• Website Forms: When you submit inquiries, contact forms, or schedule appointments via our website.
• Automated Technologies: When you visit our website, we may use cookies, log files, or similar technologies to collect usage data.
• Third Parties: From third-party sources, such as courts, government agencies, or other entities involved in your legal matter, with your consent or as permitted by law.

3. How We Use Your Information

We use your information to:

• Provide legal services, including representation, case management, and communication.
• Process payments and manage billing for our services.
• Respond to inquiries and provide customer support.
• Comply with legal obligations, such as court orders or regulatory requirements.
• Improve our website and services through analytics and user feedback.
• Communicate updates, legal news, or marketing materials (with your consent, where required).

4. How We Share Your Information

We do not sell or rent your personal information. We may share your information in the following circumstances:

• Legal Representation: With third parties (e.g., courts, opposing counsel, or expert witnesses) as necessary to provide legal services, subject to confidentiality obligations.
• Service Providers: With trusted vendors (e.g., payment processors, IT services, or document management providers) who assist in our operations, bound by confidentiality agreements.
• Legal Compliance: When required by law, such as in response to subpoenas, court orders, or government investigations.
• Business Transfers: In the event of a merger, acquisition, or sale of firm assets, your information may be transferred, with notice to you where required.
• With Your Consent: When you explicitly authorize us to share your information.

5. Data Security

We implement reasonable physical, technical, and administrative measures to protect your information from unauthorized access, loss, or misuse. These measures include:

• Encryption of sensitive data during transmission and storage.
• Restricted access to personal information, limited to authorized personnel.
• Regular security assessments and updates to our systems.

However, no system is completely secure, and we cannot guarantee the absolute security of your information.

6. Your Rights Under New York Law

Under the New York State Privacy Act and other applicable laws, you may have the following rights regarding your personal information:

• Access: Request access to the personal information we hold about you.
• Correction: Request corrections to inaccurate or incomplete information.
• Deletion: Request deletion of your personal information, subject to legal retention obligations.
• Opt-Out: Opt out of certain data sharing or marketing communications.
• Non-Discrimination: We will not discriminate against you for exercising your privacy rights.

To exercise these rights, please contact us at the details provided in Section 10. We will respond within the timeframes required by law (typically 45 days).

7. Attorney-Client Privilege

Information you provide in the context of legal representation is protected by attorney-client privilege and our professional ethical obligations. This policy does not waive or limit those protections.

8. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience and analyze site performance. You can manage cookie preferences through your browser settings. By using our website, you consent to the use of cookies as described in this policy.

9. Retention of Information

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. For example:

• Client data related to legal services may be retained for the duration of the representation and as required by New York State Bar Association rules.
• Financial records may be retained for tax or audit purposes.
• Non-personal data may be retained indefinitely for analytics purposes.

10. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us at:

McCabe, Coleman, Ventosa & Patterson PLLC
42 Catharine St
Poughkeepsie, NY 12601
Email: info@mccabecoleman.com
Phone: (845) 443-7450

11. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy on our website or contacting you directly. The effective date at the top of this policy will be updated accordingly.

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies before providing personal information.

By engaging our services or using our website, you acknowledge that you have read and understood this Privacy Policy. Thank you for trusting McCabe, Coleman, Ventosa & Patterson PLLC with your personal information.